UAE Labor law sets out the rules of maintaining employee records under Article 53 and 54, though the law does not state that the employee records are to be in physical form, it is widely assumed that the Physical file is to be maintained. Adoption of HR Management systems and ERP have enabled the business to efficiently and accurately maintain employee records. At time when businesses are struggling to create storage space for compliance records, digitization of HR records may prove to be a viable solution.
So, what happens when a Labor Officer visits the premise and requests for employee files? The answer is simple, present the records in digital form for scrutiny and if there occurs a request for the physical document, it can be printed and presented. It is also to be noted that Section 53 and 54 does not state the location at which such records are to be maintained i.e. it may be maintained at a remote location as long as the records are maintained and can be presented for scrutiny within reasonable time.
Following is the list of documents to be maintained as per the norms mentioned in the law which most of the HR Management and ERP systems are equipped to maintain.
For Employers having five or more workers shall:
For employers with 15 or more workers, in addition to above shall also maintain: